Document Management

Secure, Organized, and Always Accessible

Keep all tenant and property documents safe, organized, and easy to access. IjaraHub’s Document Management feature ensures landlords and property managers never lose critical files or miss important expiries.

👉 Built for UAE landlords, shared housing owners, and property managers.

❌ The Problem With Traditional Document Management

Manual storage of rental documents is risky and inefficient.

Lost or misplaced physical documents

Expired passports, visas, or Emirates IDs going unnoticed

Contracts stored in multiple folders or devices

Difficulty finding documents quickly when needed

Compliance risks and potential legal disputes

As portfolios grow, manual systems lead to inefficiency and risk.

✅ The IjaraHub Solution

IjaraHub centralizes all documents in a secure, cloud-based system with automatic tracking of expiries.

✔

Centralized Storage

Store all tenant and property documents in one secure location.

✔

Smart Expiry Tracking

Track expiry dates and receive automated alerts before they lapse.

✔

Universal Access

Access files anytime, anywhere from mobile or web platforms.

✔

Per-Tenant/Property Org

Keep files perfectly organized and linked to relevant units.

🧩 What You Can Do

🗂

Tenant Documents

  • Emirates ID (front & back)
  • Passport & Visa copies
  • Signed tenancy contracts
  • Payment proofs & receipts
🏢

Property Documents

  • Ownership proofs (Title Deeds)
  • Ejari certificates
  • Municipality approvals
  • Floor plans & site photos
⏳

Expiry Alerts

  • Configurable alerts (30, 15, 7 days)
  • Reduce compliance risks
  • Avoid fines and delays
🌐

Secure Sharing

  • Download or share securely
  • Full upload history
  • Encrypted cloud storage

🔄 How It Works (Step by Step)

1

Upload tenant or property documents

2

Assign documents to the correct record

3

Set expiry dates for time-sensitive files

4

Receive automated notifications before expiry

5

Access files instantly whenever needed

No physical storage. No lost paperwork. Fully organized.

👥 Who This Feature Is For

  • Small to mid-size landlords
  • Shared housing & bedspace owners
  • Property managers
  • Real estate agents
  • Anyone operating in the UAE market

🎯 Key Benefits

✔ Secure cloud storage
✔ No more misplaced files
✔ Automatic expiry tracking
✔ Easy access anywhere
✔ Simplified compliance & audits

🔐 Secure & Protected

Role-based accessOwner, Manager roles
Encrypted StorageAll documents are encrypted
Data SafetyAutomatic backups included

🚀 Ready to Organize Your Documents?

Stop worrying about lost contracts or expired visas. Manage everything effortlessly.

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